#HOW TO USE DATA ANALYSIS IN EXCEL DROP DOWN HOW TO#

#HOW TO USE DATA ANALYSIS IN EXCEL DROP DOWN HOW TO#

You can do this by making B3 relative and leaving $C$8:$C$11 absolute.Īlso see related articles how to create a dynamic drop down list in Excel, how to create dependent drop downs, and how to create Excel data validation for unique values. We want B3 to change to B4 and B5 to match C4 and C5 while drop down list $C$8:$C$11 remains the same. Selecting C3:C5 cell first is to tell Excel to copy the formula along the range. This logic is the same with Data Validation as well which can be used to our advantage. Enter the list items and choose the options. On the Excel ribbon, go to the Data tab > Data Tools group and click Data Validation. B3) as you copy the formula and leave absolute references (e.g. Use Excel Data Validation to create a drop-down list. As you know Excel populates and updates the relative references (e.g. So as you change your selection from the drop-down list, the Excel VLOOKUP value also changes. The last argument of the IF function is the two double quotes ('') that represents empty string.Īn important point about the formula is absolute/relative states of references. What it means: VLOOKUP ( this value, in this list, and get me value in this column, Exact Match/FALSE/0) The VLOOKUP function in Excel can become interactive and more powerful when applying a Data Validation (drop down menu/list) as the LookupValue. All you need to do is to set a condition and the list range that is populated if the condition is TRUE. Simple IF function is enough to to make this a conditional Excel drop down. Alternatively you can send an empty string, which represents an empty list as well, to make drop down items hidden. Selecting List option in Allow drop down shows the Source input that you can enter your list reference or formula.īy using formula support, you can determine the range of cells that you want to use as a list. It also allows you to create your own lists by using formulas.

Click OK to continue and apply your settingsĮxcel's Data Validation feature is a great tool to ensure that users enter correct data.

Type your formula in Source input =COUNTIF($I$3:$I$7,B2).

Open the Data Validation window by clicking DATA > Data Validation.

Begin by selecting the dropdown range C3:C5.

=IF( condition, range dropdown list items, '') Steps Here, you can find out how to create conditional Excel drop down using Data Validation. However, sometimes we want our drop downs to populate under some conditions. It’s often a good idea to use drop down lists or combo boxes to limit user errors make the data more standardized.

How to use data analysis in excel drop down